SAFETY AND COMPLIANCE WITH ROAD TRAFFIC REGULATIONS

The race will take place with road traffic suspended from the START OF THE CYCLING RACE until the END OF THE CYCLING RACE.

All participants riding behind the END OF THE CYCLING RACE motorcycle/quad/broom wagon vehicle are required to comply with the Highway Code and all applicable road traffic regulations.

GENERAL RULES OF CONDUCT

Wearing an approved helmet is mandatory. Participants without a helmet will not be allowed to take part in the event or will be disqualified if they fail to wear one during the race.

The race number plate must be displayed on the front of the bicycle and must remain clearly visible at all times. Failure to display the race number plate will result in automatic exclusion from the event. The rider may continue the race without a race number plate, at their own risk.

IMAGE RIGHTS

By submitting the registration form, participants expressly authorise the organisers to use, free of charge, any photographs and/or video footage featuring them during their participation in races organised by XEVENT.

The organisers may transfer the image usage rights covered by this agreement to their institutional and commercial partners.

This authorisation to use the participant's image is granted for an indefinite period, in accordance with applicable laws, regulations and international treaties, and without any geographical restrictions, worldwide. It covers the use of such images in various publications and video materials, including, by way of example and without limitation, promotional and/or advertising materials produced in any format or medium.

PERSONAL DATA PROCESSING

Pursuant to Article 13 of Legislative Decree No. 196 of 30 June 2003, participants are hereby informed that:

a) The personal data provided in the registration form is required for registration purposes, the preparation of the participants' list, race results and historical records, the provision of the services specified in the regulations, and the sending of informational material relating to THE HILLS GRAVEL RACE and/or its partners.

Failure to provide the above-mentioned data or information will result in the participant being denied admission to the event.

The rights of data subjects in relation to the processing of their personal data are set out in Article 7 of the aforementioned Legislative Decree No. 196/2003.

At any time, participants may access, amend or request the free deletion of their personal data by writing to the Data Controller at:

Xevent SSD
Via dei Dori 27/1
30035 Mirano, Italy

CANCELLATION OR NON-DELIVERY OF THE EVENT – SUBSEQUENT IMPOSSIBILITY

Should the race be cancelled and/or postponed to another date, or otherwise not take place due to circumstances or reasons beyond the control of and/or not attributable to the Organiser, including the withdrawal of the authorisation to hold the event by the competent public authorities, registered participants shall have no claim against Xevent s.s.d. a r.l. for either a refund of the registration fee paid or reimbursement of any expenses already incurred or yet to be incurred.

Submission of the registration application shall constitute acceptance of this clause and an express waiver of any claims arising from the cancellation and/or postponement of the race, including claims for compensation for any actual or potential damages, indemnities, or any other form of restitution or compensation for any financial or non-financial loss suffered or that may be suffered.

FINAL PROVISIONS

The full regulations governing the events are available on the website: https://xevent.bike/

The Organising Committee reserves the right to amend these regulations at any time, whenever it deems such changes necessary or appropriate to ensure the best possible organisation of the race.

For any matters not covered by these regulations, the technical rules of the Italian Cycling Federation (Federazione Ciclistica Italiana – FCI) shall apply.

The event will take place regardless of weather conditions.

The Organiser reserves the right to modify the race course at any time.